2017-2018 Catalog > Ben and Maytee Fisch College of Pharmacy > Policies for the College of Pharmacy > Academic Progression Standards for the College of Pharmacy

Academic Progression Standards for the College of Pharmacy

Academic Alerts

An academic alert describes a situation wherein a student’s academic performance within a course falls below a certain minimum level. An alert may be issued based on a quantifiable assessment (e.g., exam grade or a cumulative iRAT score) or be based on observation of behavior, such as concerns about a student’s participation in the team environment or absenteeism in excess of the FCOP policy.

The purpose of the academic alert is to serve as an “early warning system” and to support the student’s success. The alert is designed to allow a student to be referred for academic support at any point during the semester. Students on academic alert are notified and must improve their grades or performance during the course. If they do not improve their grades by the end of the semester, they are at risk for being placed on FCOP Academic Probation.

When an academic alert is issued, the following procedure is followed:

• The student will meet with the course coordinator and develop an action plan if the student is not meeting the academic standards for the course.
• The course coordinator will complete an Academic Alert form and shall submit the form to both the college’s Office of Academic and Student Affairs.
• An academic alert pertains and refers to a specific course. At minimum the form shall include (a) the reason for the academic alert in the course and (b) the plan for receiving academic support appropriate for the course.
• The student’s academic advisor shall receive copy(-ies) of the academic alert form(s).
• If the student receives a second (or more) academic alert in the same semester, the student will meet with their faculty advisor and Associate/Assistant Deans for Academic Affairs and Student Affairs to discuss the reasons for the student’s unsatisfactory academic performance.
• If the student receives multiple academic alerts for two contiguous semesters, the student shall meet with their faculty advisor and Associate/Assistant Deans for Academic Affairs and Student Affairs who shall counsel the student regarding their academic program of study.
• If the student does not meet with the parties indicated above within five (5) business days, that information will be forwarded to the Office of Academic Affairs.

Course Reassessment Policy

The purpose of the FCOP Course Reassessment Policy is to provide guidelines and procedures to reassess course content. The remediation process allows any student who earns a final course grade of “D” in a FCOP course to be reassessed on the content of that course. This policy only applies to the Integrated Pharmacy, Pharmacy Practice Skills Laboratory, and FCOP elective courses. This policy does not apply to Introductory Pharmacy Practice Experiences or Advanced Pharmacy Practice Experiences.

This reassessment policy is not a mandate placed on the student, but may be utilized by students who meet the aforementioned criteria for reassessment of a course.

• The Course Coordinator will notify the student and the Office of Academic Affairs when a student’s final course grade is a “D”. Notification will occur within 24 hours of the grades being posted to the learning management system.
• If the final course grade is “D”, a student may take a cumulative reassessment for the course.
• If the course grade is “F”, the student must follow the progression policy and no remediation exam will be granted.
• Students will be required to take a cumulative course reassessment within 7 calendar days following notification, on a date and time determined by the course coordinator.
• Students are expected to attend all classes in the following session until a final grade from the reassessed than one remediation assessment will be allowed per course during the three didactic years.
• No more than a total of two reassessments will be granted during the three didactic years.
• If the student passes the reassessment with a 70% or higher, then a grade of 70% (C) shall replace the weighted individual summative grade and will serve as the final grade for the course. 
• If the student fails the reassessment with less than 70%, then the original weighted individual summative grade stands and the student will follow the progression policy.
• This remediation policy does not apply to courses taught outside the FCOP. 
• The Course Coordinator in consultation with faculty teaching in the course will develop the format of the exam. 
• The student must sign a reassessment agreement, which will include the following information:

  a. Disclaimer: By engaging in this course reassessment, you are waiving your right to appeal the original final grade earned in this course.

  b. The method by which the student’s competency will be assessed (e.g. multiple choice, oral exam)

  c. The timeline in which the assessment and grading will occur is determined by the course coordinator.

  d. Signatures from both the student and the course coordinator affirming the reassessment plan

Academic Standing

The policies outlined in this section are administered by the FCOP and apply only to FCOP students.

Good Academic Standing: The student has completed all of the courses in the curriculum up to that point with no more than one letter grade of ‘D’ and a cumulative professional GPA of 2.0 or higher;

Academic Watch: The student has earned one letter grade of ‘D’, but does not have a cumulative professional GPA of 2.0 or higher. A student on Academic Watch may continue taking courses necessary to progress normally through the college’s professional curriculum. A student on Academic Watch cannot begin Advanced Pharmacy Practice Experiences (APPEs).

Academic Probation: The student has multiple grades of less than ‘C’ which indicates a lack of understanding of fundamental concepts and indicates inadequate academic progression. Students who have earned (a) two (2) ‘D’s; (b) one (1) ‘F’; or (c) one (1) ‘D’ and one (1) ‘F’ will be placed on Academic Probation.

Dismissed or Dismissal: A student has not met the College’s progression or professional behavior standards and is no longer matriculated.

Unsatisfactory Academic Standing

Unsatisfactory Academic Standing includes, but is not limited to, Academic Watch, Academic Probation, and Dismissal. 

• Academic Watch = accumulation of 1 ‘D’ letter grade.
• Academic Probation = accumulation of 1 ‘F’; 2 ‘D’s; or the combination of 1’D’ and 1 ‘F’ letter grade.
• Academic Dismissal = accumulation of 3 ‘D’s or lower; or 2 ‘F’ letter grades.

A student who is placed on either Academic Watch or Academic Probation is not permitted to withdraw or drop pharmacy classes unless approved to do so by the Professional and Academic Standards Committee (PASC) in conjunction with the Office of Academic Affairs and the student’s academic advisor.

Implications of Unsatisfactory Academic Standing: Students with unsatisfactory academic standing will have specific course and graduation restrictions. Students must be in good academic standing before beginning Advanced Pharmacy Practice Experiences (APPEs). A student who has completed the professional curriculum, but who does not attain a minimum 2.00 cumulative professional GPA in required and selective pharmacy courses while enrolled in the FCOP, shall not be considered for the Doctor of Pharmacy degree.

A student who is placed on either Academic Watch or Academic Probation is not permitted to withdraw or drop pharmacy classes unless approved to do so by the Professional and Academic Standards Committee (PASC) in conjunction with the FCOP Office of Academic Affairs and the student’s academic advisor.

Academic Probation

Academic Probation from the FCOP places the student on a five-year schedule to complete the program. The program must be completed within five consecutive years of the date of the first day the student begins the program. Students unable to complete the program in five years or less because of inadequate academic progression or any other reason shall be dismissed.

A student who is placed on Academic Probation will:

• be limited only to the necessary minimum number of course hours required for that session;
• not be permitted to seek or hold office(s) in any student organization;
• be subject to policies, procedures, and regulations of the University and FCOP Student Handbooks in place at the time of the reinstatement;
• repeat all of the courses where a letter grade of ‘D’ or less was earned, including the first occurrence. 

Students may repeat a course only one time. Students placed on Academic Probation must earn a letter grade of ‘C’ or higher the next time a course is offered to be eligible for reinstatement to Good Academic Standing status. Failure to earn a letter grade of ‘C’ or higher on a repeated course shall result in Dismissal from the program.

Academic Dismissal

A student will be dismissed from the FCOP if any of the following conditions exist and the PASC determines that dismissal is warranted:

• Failure to meet the terms of Academic Probation;
• Conduct subject to dismissal as described in the University and/or College Academic Honesty/Honor Code section(s) of the Student Handbook; and/or
• Failure to complete the degree requirements in five (5) consecutive academic years from the date of the first day the student begins the program.

Progression Policy Appeal Process

All petitions and appeals to the College’s progression policies must be submitted in writing to the Professional and Academic Standards Committee (PASC). Each student is responsible for submitting his/her own petition. In many instances, the petition must be accompanied by written documentation (e.g., a letter from a physician documenting chronic illness, copy of a court order, etc.). Failure to provide such documentation may constitute grounds for denial of a petition. Students must consult with their faculty advisors regarding the proper procedure before submitting the initial appeal. Failure to consult the faculty advisor may be sufficient reason to deny convening the committee to hear the appeal.

Any subsequent appeal of a PASC decision shall be treated as a new petition. In the subsequent appeal, the student must submit further evidence of increased hardship or changed conditions for it to be considered.

Appeal of Academic Probation: There is no appeal process for to be removed from Academic Probation. The student may appeal to the PASC regarding the terms of the Academic Probation.

Appeal of Dismissal: Students dismissed from the Pharm.D. program may appeal the decision to dismiss to the FCOP Dean. The appeal must be in writing and submitted within 14 calendar days of notification of dismissal. The Dean will render a decision in writing within 30 calendar days of receipt of the formal written appeal. The Dean’s decision is final.